Office Manager / Executive Assistant-Meiogenix
The Executive Assistant/Office Manager
will be responsible for the administrative and organizational management of the
office. The ideal candidate will be experienced in handling a wide range of
administrative and executive support related tasks, will be exceedingly well
organized and flexible, and will enjoy the administrative challenges of
supporting a small office of diverse people and programs. This individual must
be able to function effectively in a variety of roles within a dynamic
environment under minimum supervision.
This position requires frequent
communication and coordination with Meiogenix staff in France and in Ithaca.
Key Responsibilities
- Assist the CEO
with his daily schedule and duties, to include managing his calendar,
commitments, and travel arrangements (planning itineraries, developing
agendas and meeting materials, reporting expenses, etc.).
- Provide
general administrative support to the team to include.
- Organizing
meetings among researchers and among Board of Directors;
- Maintaining
paper and online records and defining procedures for their retention,
protection, retrieval, transfer and disposal;
- Drafting
correspondence and reviewing presentations;
- Recording,
transcribing, and distributing notes/minutes of meetings; and
- Providing
other daily support to staff as needed.
- Perform
general office/facilities management duties to include:
- Managing
the inventory of office supplies, ordering additional supplies as needed
and ensuring that costs are appropriately managed;
- Maintaining
office facilities and equipment by assisting with procurement and routine
maintenance and upkeep.
- Ordering and
management of lab supplies and reagents.
- Assist with
various payroll and human resources functions to include:
- Interaction
with the external HR company to enter new employees into the payroll
system, Perform initial processing of bi-weekly payroll, including
timesheet review;
- Posting
position openings to job sites and managing flow of incoming candidate
applications;
- Ordering
background checks on potential new hires;
- Assisting
new employees with their orientation to the organization, benefits
enrollment, and tax forms; and
- Maintaining
human resources files in accordance with laws, regulations, and
established standards.
- Perform
accounts payable processing and other basic accounting functions to
include:
- Reconciling
invoices and filling out payments request with proper coding;
- Assist
with entering and processing approved payments;
- Developing and
maintaining files; and
- Developing
and maintaining various financial databases and reports.
Skills and Experience
- 4+ years of
solid administrative experience in an office setting;
- Prior
experience with international development and/or working in a start-up
business environment (preferred);
- Excellent
verbal and written communications, networking, and presentation skills (in
English);
- Excellent
organizational skills and attention to detail;
- Demonstrated
ability to manage complex tasks and prioritize competing demands in order
to meet deadlines;
- Proficiency
in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); and
- Foreign
language skills in French (preferred).
Personal Characteristics
The successful candidate will be:
- Committed
to, and enthusiastic about, the mission and vision of Meiogenix;
- A strategic
thinker who is adept at multi-tasking in fast paced environment, able to
plan, prioritize, and organize individual and group activities and
processes;
- Outgoing,
straightforward, and creative;
- Able to
work independently and take initiative;
- Result oriented;
- An
adaptable, flexible problem-solver;
- Team-focused,
enjoy working as part of an active group of highly engaged individuals,
sharing information readily with co-workers, and listening to and
respecting others; able and willing to assist co-workers in the
development of their own professional skills in order to ensure the team’s
success; and
- A person
who presents a high degree of maturity, honesty, trust, sophistication,
and integrity and cultivates these qualities in others.
To Apply
Please submit your cover letter and
resume to: jobs@meiogenix.com
Location: McGovern Center, Cornell University Campus, Ithaca, New York
Send Application to:
Organization: Meiogenix
Email: jobs@meiogenix.com